Stop Double-Entering Data: One Flow from Field to HVAC Accounting
You finish a job on site, write the cost on the receipt, then drive back to the office and type the exact same thing into your books. That second entry is where numbers get dropped, customers get billed twice, and a Tuesday job somehow lands in the wrong month. R-Pro pairs a full field app with a full office ERP so the data you capture in the truck becomes the line in your accounting automatically, one entry, no re-typing.
On Site: Capture the Job Once, Completely
- Diagnose the fault with AI built on 600+ real HVAC and refrigeration cases, so the symptom, likely cause, and fix are recorded with the job, not just in your head.
- Scan the equipment nameplate and the parts receipt with your camera; model, serial, refrigerant, supplier, and amounts auto-fill instead of being hand-typed.
- Drop a voice memo while your hands are dirty and attach it to that customer's service history, so nothing is lost between the site and the office.
- Issue a receipt to the customer on the spot, with the cost and parts already attached to the job record.
- All of it works fully offline in a basement plant room or a rooftop with no signal; the data is held safely on the device until a connection returns.
In the Office: A Real ERP, Not a Notepad
- Build quotes and estimates, then turn the accepted ones into invoices and tax invoices, with your OWN country's tax name and rate that you set yourself.
- Run true accounting: sales, purchases, expenses, and net profit calculated for you, instead of a spreadsheet you have to babysit.
- Track inventory, suppliers, and purchase orders so you know what's on the van and what to re-order before a job stalls.
- Keep a per-customer ledger and pull reports when it's time to chase payment or file taxes.
- This is a full back office on its own; it is not a bolt-on to the field app, it is the second half of how you run the business.
The Connection: Why the Numbers Stop Drifting
- A completed job in the field app carries its customer, parts, costs, and on-site receipt straight into the office ERP, so the sale is already a posted line, you don't re-enter it.
- Scanned receipts and supplier amounts land as purchases and expenses, so your net profit reflects real money out, not a guess at month-end.
- Because the customer and job exist once, the office invoice and the on-site receipt match; no more two versions of the same bill disagreeing.
- Duplicate entry is the single biggest source of small accounting errors for one-person and small HVAC shops; removing the second keystroke removes the mistake at its source.
- Field app and office ERP run on one subscription, in 10 languages, so the data flows in the language and tax rules you actually work in.
One subscription. Two full tools. Zero double entry.
R-Pro gives you a complete field app (AI fault diagnosis on 600+ real cases, nameplate and receipt scanning, voice memos, per-customer history, on-site receipts, fully offline) and a complete office ERP (quotes, invoices and tax invoices in your own tax rules, accounting, inventory, suppliers, purchase orders, customer ledger, reports). Both are strong on their own, both are in 10 languages, and your field work flows into the office books automatically, so you enter each job exactly once.
Get R-Pro →FAQ
Do I have to type the job again when I get back to the office?
No. When you close out a job in the field app, its customer, parts, cost, and on-site receipt flow into the office ERP as a posted sale. You review it in the books rather than re-key it, which is exactly what eliminates the double entry.
Will it work if I had no signal on site?
Yes. The field app is fully offline, so you diagnose, scan, record, and issue the receipt with no connection. When the device gets back online, that job syncs and appears in the office ERP automatically.
Can I set my own country's tax name and rate?
Yes. The ERP lets you set your own tax label and rate, so invoices and tax invoices match how your country actually bills. R-Pro runs in 10 languages for the same reason.
Is the ERP just a free extra on top of the field app?
No. The field app and the office ERP are two equally strong products. Each stands on its own: a full diagnostic and on-site tool, and a full quoting, invoicing, accounting, and inventory back office. They share one subscription and are designed to be used together so your data only gets entered once.