Field-to-Office HVAC Software: Enter Data Once, No Double Entry
Most HVAC and refrigeration shops do the same job twice: once on the truck and again at the desk. R-Pro gives you two powerful tools working as one — a field app for the technician and an office ERP for the books — so the work you log on site becomes the invoice, the ledger entry, and the accounting record without anyone re-typing it. Enter the data once. That's the whole point.
On the truck: capture the job once, with no signal needed
- AI fault diagnosis built on 600+ real HVAC and refrigeration cases walks you from symptom to likely cause to repair steps, so the right work gets logged the first time.
- Scan the equipment nameplate and the parts receipt — model, serial, and line items auto-fill instead of being thumbed into a phone keypad.
- Drop a voice memo on the job and pull up the full per-customer service history right there at the unit, so you know what was done last visit.
- Issue a receipt to the customer on site, the moment the work is finished — no 'I'll send it later.'
- Everything works fully offline. In a basement plant room or a rooftop with no bars, the job still gets recorded and syncs the moment you're back in range.
At the office: a full ERP that turns jobs into money
- Quotes and estimates, including itemized construction quotes, so bids go out professional and priced line by line.
- Invoices and tax invoices where you set your OWN country's tax — name it VAT, GST, or sales tax and use your own rate.
- Accounting that tracks sales, purchases, expenses, and net profit, so you see what the business actually made — not just what it billed.
- Inventory, suppliers, and purchase orders kept in one place, with a running customer ledger showing who owes what.
- Reports that pull all of it together, so month-end is a screen you read instead of a spreadsheet you rebuild.
The connection: log it once, it lands in the books
- The job the technician closed in the field becomes the source for the office invoice and the accounting entry — no second keying at the desk.
- Scanned receipts and parts captured on site feed straight into purchases and expenses, so cost is already there when you reconcile.
- Customer and equipment details entered once on the truck flow into the office customer ledger and history — same record, both ends.
- Field and office stay in step, so the person billing isn't chasing the person who did the work for what actually happened.
- One subscription, two tools, 10 languages — the same workflow whether you're under a condenser or at the office desk.
Enter it once. Bill it right.
R-Pro pairs a field app — AI diagnosis, scanning, offline history and receipts — with a full office ERP for quotes, invoices, and accounting. Two powerful tools, one workflow, no double entry.
Get R-Pro →FAQ
Is R-Pro a field app or an office program?
Both — and they're equals, not one bolted onto the other. The field app handles on-site diagnosis, scanning, history, and receipts; the office ERP handles quotes, invoices, accounting, inventory, and suppliers. They're two powerful tools sharing one workflow under a single subscription.
What does 'no double entry' actually mean here?
It means the job is entered once. When a technician logs and closes a job in the field — including scanned receipts and parts — that data becomes the basis for the office invoice and accounting entry. Nobody re-types the same job at the desk.
Can I set my own country's tax for invoices?
Yes. You set the tax name and rate yourself — VAT, GST, sales tax, whatever applies where you work — so invoices and tax invoices come out correct for your country instead of being locked to one region's system.
Does the field side really work with no internet?
Yes. Diagnosis, nameplate and receipt scanning, voice memos, history, and on-site receipts all work fully offline. The data syncs to the office side automatically once you're back in signal, so nothing is lost in a basement or on a rooftop.