Issuing Tax Invoices in Your Own Country's Format — Set Your Own Tax Name & Rate
If you run an HVAC or refrigeration business outside the country your software was built for, generic "10% sales tax" invoices don't cut it — your customers and your tax office expect documents in your local format, your tax name, and your exact rate. R-Pro lets you define your own tax name and percentage once, then issue compliant tax invoices and receipts in any of 10 languages. The field work you do on site and the books you keep in the office run on the same data, so the numbers always match.
On Site: Capture the Job and Issue a Receipt Before You Leave
- Diagnose the fault first — the field app's AI is trained on 600+ real HVAC and refrigeration cases, so a symptom turns into likely causes and next steps right at the unit.
- Scan the equipment nameplate and the parts receipt; details auto-fill instead of being typed by thumb, so the model, refrigerant, and parts cost are recorded accurately.
- Drop a voice memo for anything the form doesn't cover, and pull up that customer's full service history so you know what was done last time.
- Hand the customer a receipt on the spot — fully offline, so a basement plant room or a rural site with no signal is no obstacle.
- Every line you capture here — labor, parts, the customer, the tax — is the raw material the office invoice is built from, with no re-keying.
In the Office: Define YOUR Tax, Then Issue Compliant Tax Invoices
- Set your own country's tax name and rate in settings — VAT, GST, IVA, BTW, consumption tax, or whatever your jurisdiction calls it — at the exact percentage you're registered for.
- Generate proper tax invoices (not just plain receipts) that show the net amount, your named tax, and the gross total the way your local tax office expects to see it.
- Produce the whole document set from the same ERP — quotes and estimates, invoices, tax invoices, and a customer ledger — so a job moves cleanly from proposal to paid.
- Issue every document in any of 10 languages, so you can bill a local-language customer and still keep your own internal copy readable to you.
- The ERP also runs your accounting (sales, purchases, expenses, net profit), inventory, suppliers, and purchase orders — a full back office, not a single-trick invoice maker.
The Connection: One Subscription, No Double Entry
- The receipt you issued on site flows straight into the office books as a sale — you don't re-type the job into a separate accounting program.
- Because the field app and the ERP share one data source, your tax-invoice totals always reconcile with what you actually charged in the field.
- Set your tax name and rate once and it applies everywhere — field receipts and office tax invoices stay consistent across all 10 languages.
- One subscription covers both tools, so there's no second login, no export-import dance, and no gap where numbers drift between systems.
- When your registration changes — a new rate, a new tax regime — you update it in one place and every future document follows.
Two tools, one workflow — from the field to compliant tax invoices
R-Pro is two strong tools working together: a FIELD APP for AI fault diagnosis, nameplate and receipt scanning, voice memos, per-customer history, and offline on-site receipts — and an OFFICE ERP for quotes, invoices, tax invoices in your own country's tax name and rate, accounting, inventory, suppliers, and reports. Both in 10 languages, one subscription, with field work flowing into your books automatically. Set your tax once and issue compliant invoices anywhere.
Get R-Pro →FAQ
Can I set my own country's tax name and rate, not just a fixed percentage?
Yes. In the ERP settings you define both the tax name (VAT, GST, IVA, consumption tax, or your local term) and the exact rate you're registered for. Every tax invoice you generate then uses that name and percentage, so the document matches what your tax office expects rather than a hard-coded default.
Is a tax invoice different from the receipt I hand out on site?
They serve different roles. The field app lets you issue a receipt on the spot so the customer leaves with proof of payment. The office ERP generates the formal tax invoice — net amount, named tax, gross total — that you and the customer use for accounting and tax filing. Both pull from the same job data, so the figures agree.
What languages can I issue invoices in?
Both the field app and the office ERP run in 10 languages. You can bill a customer in their language while keeping your own copies readable to you, and your tax name and rate stay consistent regardless of which language the document is printed in.
Do I have to enter each job twice — once for the receipt and once for the books?
No. The field app and the ERP are two tools on one shared data source. The job and receipt you record on site flow into the office accounting automatically, so the tax invoice and your sales figures are built from the same numbers without re-keying.