Itemized Construction Quote Software for HVAC & Refrigeration Installs
Winning an install job starts with a quote a customer can actually read — every coil, fitting, length of line set, and hour of labor on its own line. R-Pro gives you two powerful tools in one workflow: an AI-driven field app for diagnosis and on-site records, and an office ERP that builds itemized construction quotes and carries them straight through to invoices and your books.
Build itemized construction quotes in the office ERP
- Add line items individually — equipment, refrigerant, copper line set, insulation, brackets, electrical, and labor hours — each with its own quantity, unit price, and line total so nothing is buried in a single lump sum.
- Set your own tax: name it VAT, GST, or sales tax and set the rate your country uses, then apply it per quote so the totals match what your customer expects to pay.
- Turn an approved quote into an invoice or tax invoice without re-typing a thing — the same line items carry over, and the sale lands in your accounting automatically.
- Reuse common install line items across jobs so a multi-unit refrigeration project takes minutes to price instead of an afternoon.
- Pull suppliers, purchase orders, inventory, and the customer ledger from the same system, so the parts you quote are the parts you can actually source and track.
Quote from what you actually see on site
- Scan equipment nameplates with the field app to capture model and spec details, so the unit you quote to replace is recorded correctly — no guessing from memory back at the desk.
- Scan supplier receipts and let the app auto-fill the figures, so real part costs feed your pricing instead of rough estimates.
- Run AI fault diagnosis built on 600+ real HVAC and refrigeration cases — symptom to cause to repair steps — to scope exactly what an install or replacement job needs before you price it.
- Drop voice memos and keep a per-customer service history, so every measurement and site note from the walkthrough is there when you write the quote.
- Works fully offline — capture nameplates, receipts, and notes in a basement plant room or rooftop with no signal, and it syncs when you're back online.
Field and office, one connected workflow
- Site captures — nameplate scans, receipts, voice notes, and diagnosis results — flow into the office ERP, so the person writing the quote isn't starting from a blank page.
- When a quote becomes an invoice and gets paid, the revenue posts to accounting automatically — no double entry between the truck and the books.
- Parts you scan in the field reconcile against suppliers and inventory, keeping purchases, expenses, and net profit accurate per install job.
- Everything lives under one subscription in 10 languages, so the same job ties together from the first site visit to the final paid invoice without re-keying data anywhere.
Quote it, install it, bill it — one system
R-Pro pairs an AI field app for diagnosis and on-site capture with an office ERP for itemized construction quotes, invoices, and accounting — two powerful tools in one workflow. Price your next install from what you see on site, then bill it without re-keying a thing.
Get R-Pro →FAQ
Is R-Pro a field app or an office program?
Both — and they're equal halves of one product. The field app handles AI fault diagnosis, nameplate and receipt scanning, voice memos, and offline service records; the office ERP handles itemized quotes, invoices, accounting, inventory, and suppliers. They run on one subscription and share data, so field work flows into the office books with no double entry.
Can I set my own country's tax on a quote?
Yes. You set the tax name and rate yourself — VAT, GST, sales tax, whatever your country uses — and apply it per quote. The same rate carries through when the quote becomes an invoice or tax invoice, so the totals are correct for where you operate.
How detailed can an itemized construction quote get?
As detailed as the job needs. Each line item — equipment, refrigerant, line set, insulation, electrical, labor hours — has its own quantity, unit price, and line total. Customers see exactly what they're paying for instead of one lump sum, which makes approvals faster and disputes rarer.
Does the quote connect to the rest of my accounting?
Yes. An approved quote becomes an invoice without re-typing, the paid revenue posts to your accounting automatically, and the parts you quote tie into suppliers and inventory. Sales, purchases, expenses, and net profit stay accurate per install job.