Job Costing Software for HVAC and Refrigeration Jobs: Know Your Real Profit on Every Call
Most HVAC and refrigeration jobs feel profitable until you actually add up the parts, the hours, and the diesel to get there. R-Pro gives you two powerful tools that work as one: a field app that captures every cost the moment it happens on site, and an office ERP that turns those records into real per-job profit, taxes, and reports. Field and office, together — so the number you see is the number you actually made.
Capture every job cost on site, before it's forgotten
- Scan equipment nameplates and supplier receipts — the app auto-fills the model, parts, and amounts so nothing gets lost between the truck and the office.
- Log labor against the actual job with per-customer service history, so a return visit on the same unit is tracked against the same job, not a fresh one.
- Use voice memos to record what you did and what you used while your hands are still dirty — no typing on a freezing rooftop.
- Issue a receipt to the customer on site, with the same line items that feed your costing.
- Works fully offline — basement plant rooms and rural cold-storage sites with no signal still capture every cost; it syncs later.
Turn raw job records into real net profit in the office
- Accounting splits sales, purchases, and expenses so each job's net profit is parts + labor + expenses subtracted from what you billed — not a guess.
- Build itemized quotes and estimates (including detailed construction quotes) and compare quoted vs. actual once the job closes.
- Issue invoices and tax invoices with your own country's tax name and rate — VAT, GST, or sales tax — so totals are correct wherever you work.
- Track inventory, suppliers, purchase orders, and a customer ledger, so parts cost flows straight into job costing instead of living in a separate spreadsheet.
- Run reports to see which customers, job types, and technicians actually make money — and which ones quietly lose it.
Field and office, one workflow — no double entry
- Every receipt scanned, part used, and hour logged in the field flows automatically into the office books — you never re-key the same job twice.
- Because the cost data is captured at the source, your job costing reflects what really happened, not what someone remembered at month-end.
- Both tools share one customer list, so a service call, its invoice, and its profit line all sit under the same customer.
- Ten languages and one subscription cover the whole business — the tech in the field and the bookkeeper in the office use the same connected system.
See your real profit on every job
R-Pro pairs a powerful field app — AI diagnosis, receipt and nameplate scanning, offline service history — with a full office ERP for quotes, invoices, accounting, and reports. Two strong tools, one workflow, so every job's true profit is always in front of you.
Get R-Pro →FAQ
Is R-Pro a field app or an office accounting program?
It's both, as two equal tools used together. The field app handles AI fault diagnosis, nameplate and receipt scanning, voice memos, on-site receipts, and offline service history. The office ERP handles quotes, invoices, accounting, inventory, suppliers, and reports. They share one workflow, so costs captured in the field become real job-cost profit in the office without re-entering anything.
How does it calculate the real profit on a single job?
Each job collects its parts (often auto-filled from scanned receipts and inventory), the labor logged against it, and any expenses tied to that visit. The accounting side subtracts all of that from what you invoiced, giving you net profit per job — not just revenue. You can also compare your original quote against the actual cost once the job is done.
Can I set my own country's tax instead of a fixed one?
Yes. You set your own tax name and rate — VAT, GST, sales tax, or whatever applies where you operate — so invoices, tax invoices, and totals are correct for your country rather than locked to one region.
Does job costing still work when I have no signal on site?
Yes. The field app is fully offline, so you capture parts, receipts, labor, and notes in basements, plant rooms, and remote cold-storage sites with no connection. Once you're back online it syncs, and those captured costs flow straight into the office books.