Seeing True Net Profit Per Refrigeration Job After Parts, Purchases, and Expenses
You replaced a seized scroll compressor on a walk-in cooler, charged the customer $1,850, and it felt like a good day, until you remember the $640 OEM compressor, the recovery and recharge of R-448A, the $90 in driers and brazing rod, and two hours of windshield time. The field app captures every one of those costs at the job site as they happen, and the office ERP rolls them into your accounting, so the number you actually clear, not the invoice total, is what you see.
On site: capture the real costs while you're standing at the unit
- Scan the compressor nameplate and the supply-house receipt with the field app, and the model, the part, and the purchase price auto-fill, so the $640 compressor and the $90 in driers, filter-driers, and brazing rod are logged before you leave the roof or the back room.
- Use AI fault diagnosis from 600+ real HVAC and refrigeration cases to confirm the seized scroll was the true failure (not just a tripped overload), so you don't eat a misdiagnosed return trip that quietly kills the margin.
- Drop a quick voice memo, "recovered 6 lbs R-448A, swapped liquid-line drier, leak-checked at 425 PSI," and it lands in this customer's service history instead of on a scrap of paper.
- Issue the receipt to the customer on the spot, even with zero signal in a basement mechanical room, because the field app is fully offline and syncs later.
- Everything you tag here, parts, refrigerant, the visit itself, is attached to THIS job, not a vague monthly lump you can never untangle.
In the office: turn captured costs into a margin you can trust
- The ERP accounting separates sales, purchases, and expenses, so the $1,850 invoice is offset by the compressor purchase, the consumables, and the labor/overhead, leaving a true net profit line for that single job.
- Build the quote or itemized estimate first when it's a planned compressor change-out, then convert it straight to an invoice or tax invoice, with your OWN country's tax handled (set VAT, GST, or sales tax name and rate yourself).
- Inventory and supplier records mean that drier you pulled from the truck stock shows as a real cost of goods, not a free part, and the supply-house purchase posts against the right vendor and customer ledger.
- Run reports across jobs and customers to see which work actually pays, the emergency compressor swap that nets 31% versus the "quick" PM call that barely breaks even after drive time.
- Purchase orders and the customer ledger keep the money side tight, so when the OEM compressor invoice arrives net-30, it's already matched to the job it belongs to.
Why the two halves give you the true number (no double entry)
- The cost you scanned at the unit, the receipt, the nameplate, the refrigerant used, flows from the field app into the office books automatically, so you never re-key a single line in the evening.
- Because the part and the labor were tagged to this exact walk-in cooler job on site, the ERP can subtract them from this exact invoice, which is the only way per-job margin is real instead of a guess.
- No more "the month was profitable so each job must have been", you see the compressor swap cleared $X and the no-cool callback that turned into a free reseat cost you $Y.
- One subscription, two equally capable tools, the field app owning the on-site diagnosis, scanning, and receipt, and the office ERP owning quoting, invoicing, accounting, inventory, and reporting.
- All of it in 10 languages, so a crew running multiple techs and a back-office bookkeeper see the same job, the same costs, and the same true profit.
See what each job actually clears
R-Pro is two strong tools in one subscription. The field app handles AI fault diagnosis from 600+ real cases, nameplate and receipt scanning, voice memos, per-customer history, and on-site receipts, fully offline. The office ERP handles quotes, invoices and tax invoices in your own country's tax, accounting, inventory, suppliers, and reports. Field costs flow into the books automatically, so the net profit you see on every refrigeration job is the real one, in 10 languages.
Get R-Pro →FAQ
How does a scanned supply-house receipt become a cost on the right job?
When you scan the receipt with the field app, it auto-fills the item and purchase price and ties it to the job you're working. That purchase syncs into the ERP and posts against the job's invoice, so the compressor and consumables reduce that job's net profit automatically, no manual re-entry.
Does refrigerant and truck stock count against the job, or just parts I bought that day?
Both can. Parts pulled from inventory (like a liquid-line drier off the truck) post as cost of goods on the job, and same-day purchases post from the receipt. That's the difference between a guessed margin and a true one, the free-feeling drier is actually a real cost.
Can I see which types of jobs make money versus which ones bleed?
Yes. Because every cost is tagged per job in the field and carried into accounting, the ERP reports let you compare net profit across jobs and customers, an emergency compressor change-out versus a PM that ate two hours of drive time, so you can price and schedule around what actually pays.
What if the basement mechanical room has no signal when I finish the job?
The field app is fully offline. You scan the nameplate and receipt, record the visit, and issue the customer's receipt right there with no connection. It all syncs to the office ERP once you're back in coverage, so the books are complete without you redoing anything.