Pricing HVAC Work for Profit Instead of Guesswork
Most HVAC and refrigeration owners undercharge for one reason: their price is a gut number, not a calculated one. When you can capture what each job actually costs in parts, labor, and time, then quote from consistent line items, pricing stops being a guess. R-Pro pairs a field app and an office ERP so the numbers you collect on site become the margins you see in the office.
Capture the real cost of the job in the field
- Diagnose the fault with AI built on 600+ real HVAC and refrigeration cases, so you scope the actual repair instead of padding or shorting the estimate.
- Scan the equipment nameplate to auto-fill model and refrigerant data, then scan parts receipts so material cost is recorded the moment you buy it, not reconstructed from memory.
- Log a voice memo while you work and pull up the customer's full service history, so callbacks and recurring problems are visible before you price the next visit.
- Issue a receipt on site the instant the work is done, capturing the real amount charged against the real job, fully offline with no signal needed.
Quote and measure margin in the office ERP
- Build quotes and estimates from consistent line items, so every job is priced the same way and you stop reinventing the number for each customer.
- Track accounting across sales, purchases, expenses, and net profit, so you see the true margin on a job instead of a hopeful guess.
- Manage inventory, suppliers, purchase orders, and a customer ledger, so your parts cost is the real landed cost feeding into every price.
- Issue invoices and tax invoices with your own country's tax name and rate, and run reports to compare quoted price against actual cost across jobs.
Field data flows into the books, so prices reflect reality
- Receipts, parts, and job records captured on site flow into the office accounting automatically, with no double entry to drop or fudge a number.
- Because real material and labor costs land against each job, the margin you see is the margin you earned, not an estimate of an estimate.
- Next time you quote similar work, you price from what that job actually cost last time, turning history into a profitable, repeatable number.
- Both the field app and office ERP run in 10 languages under one subscription, so the whole loop from site to ledger stays in your language.
Price every job from real numbers, not a gut feel
R-Pro gives you two strong tools that work together: a field app for AI diagnosis, nameplate and receipt scanning, voice memos, customer history, and on-site receipts, plus an office ERP for quotes, invoices and tax invoices, accounting, inventory, suppliers, and reports. Your field work flows into the office books automatically, so you quote from what jobs actually cost and price for profit. One subscription, 10 languages, fully offline in the field.
Get R-Pro →FAQ
Why do I keep undercharging for HVAC work?
Because the price is a gut number set before you know the real cost. When parts, labor, and time aren't captured against the specific job, you guess high enough to feel safe but low enough to win the work, and you usually guess low. Recording actual job costs turns the next quote into a calculation instead of a hope.
How do consistent line items help me price for profit?
Consistent line items mean every job is built the same way, so nothing gets silently left out and your prices stay comparable across customers. In R-Pro's office ERP you quote from the same structured items each time, then check that quoted price against the real cost the field app recorded, so you can see exactly where margin is leaking.
Do I have to enter costs twice, once in the field and once in the office?
No. Receipts, parts, and job records you capture on site in the field app flow into the office ERP's accounting automatically. There's no double entry, which means no transcription errors and no costs quietly missing from the margin calculation.
Can I set my own tax name and rate for invoices?
Yes. The office ERP lets you set your own country's tax name and rate for invoices and tax invoices, so the documents you send match your local rules without workarounds.