The Purchase Order App That Keeps Refrigeration Parts Orders Straight — Field and Office, Together
If you order compressors, contactors, refrigerant, and fan motors from three or four suppliers, you already know the problem: the part you needed for tomorrow's call is sitting in someone's text messages, and nobody can say what it cost. R-Pro fixes that with two strong tools working as one — a field app that captures the job and the part on site, and an office ERP that turns it into a real purchase order and a line in your books. Field and office, together, so a part you order never falls through the cracks.
On site: capture the part the moment you know you need it
- When AI fault diagnosis points you to a failed compressor or control board, you already know what part the job needs before you leave the customer's roof — no second trip to figure out the model.
- Scan the equipment nameplate and R-Pro auto-fills make, model, and serial, so the part you order matches the actual unit instead of a guess scribbled on a work order.
- Scan a supplier receipt or counter ticket and the items, quantities, and prices auto-fill — no retyping part numbers when you get back to the truck.
- Log a voice memo against the customer ("needs 1/4 HP condenser fan motor, 208V") so the office has the exact spec when they raise the PO.
- Everything works fully offline — in a mechanical room with no signal, the part you flagged is saved and waiting to sync.
In the office: real purchase orders, suppliers, and stock in one place
- Create a purchase order to any supplier, add line items with quantities and prices, and send it — every PO lives in one list instead of scattered across texts and call-backs.
- Keep a proper supplier directory with contact details and a per-supplier ledger, so you can see exactly what you've ordered and what's still owed.
- Received parts flow into inventory, so you know what's on the shelf before you order more refrigerant or contactors you already have.
- Each purchase posts to accounting as a real cost, feeding sales, purchases, expenses, and net profit — you see what parts are actually doing to your margin.
- Turn a quote or estimate into the job, and the parts you priced for the customer line up with the parts you order from the supplier.
The connection: field to PO to books, with no double entry
- The part you flagged on site — by nameplate scan, receipt scan, or voice memo — carries into the office ready to become a purchase order, so nobody re-keys it.
- One subscription covers both tools, and field work flows into the office books automatically — you enter a job once, not once on the truck and again at the desk.
- Because purchases tie back to the customer and the job, you can see the true cost of a repair: labor plus the exact parts you ordered for it.
- Tax invoices use your own country's tax name and rate (VAT, GST, sales tax — you set it), so a PO and the invoice that follows are correct for where you actually work.
- All of it runs in 10 languages, so a tech in the field and the person raising POS in the office can each work in their own language on the same records.
Stop chasing parts orders across text messages
R-Pro pairs a field app that captures the exact part you need on site with an office ERP that turns it into a tracked purchase order and a line in your books — two powerful tools, one workflow, one subscription.
Get R-Pro →FAQ
Is R-Pro a field app or an office purchase order program?
Both — and they're two equal tools, not one bolted onto the other. The field app captures the job and the exact part you need on site (AI diagnosis, nameplate and receipt scanning, voice memos, fully offline). The office ERP turns that into real purchase orders, supplier ledgers, inventory, and accounting. They share one subscription and one workflow, so what you flag in the field becomes a PO in the office without re-typing.
Can I create and track purchase orders to several different suppliers?
Yes. You keep a supplier directory and raise a purchase order to any of them with itemized parts, quantities, and prices. Every PO lives in one list, each supplier has its own ledger, and received parts move into inventory — so you always know what you've ordered, what's arrived, and what it cost.
Will the parts I order show up in my accounting?
Yes. Each purchase posts as a real cost into the accounting side — sales, purchases, expenses, and net profit — and ties back to the customer and job it was for. You see the true parts cost of each repair without entering anything twice.
Can I set my own country's tax for purchase orders and invoices?
Yes. You set your own tax name and rate — VAT, GST, or sales tax — so purchase orders, invoices, and tax invoices are correct for the country you actually work in, not hard-coded to one region.