The App That Scans HVAC Equipment Nameplates and Auto-Fills the Details
Nobody enjoys crouching behind a condenser, squinting at a faded nameplate, then thumb-typing a model number into a phone with cold or greasy fingers. R-Pro lets you photograph the plate and pulls the details out for you — and it's built as two equal tools working together: a field app for everything you do on site, and an office ERP for everything that happens back at the desk. Capture once, and the data flows straight into both.
On site: photograph the plate, skip the typing
- Point your camera at the nameplate and snap one photo — R-Pro's AI reads it and auto-fills brand, model, serial number, capacity (HP/kW/RT/BTU), and refrigerant type (R-22, R-134a, R-404A, R-410A, R-290, R-717 and more) where they're visible.
- It goes beyond plain text: R-Pro classifies the equipment kind (compressor, condenser, evaporator, chiller, freezer, AHU, pump, motor, control panel, piping), estimates temperature class and single/two-stage, and writes a short plain-language note on what to check.
- Every field stays editable — if a plate is rusted, scratched, or half-lit and the AI isn't sure, it leaves the field blank instead of guessing wildly, so you correct one box instead of retyping everything.
- Each scan is saved against the customer and site, so the equipment becomes part of that location's service history — next visit, the model and serial are already there.
- Fully offline-friendly: R-Pro is built to work in basements, plant rooms, and rooftops with no signal, so the field never stops the job.
Back at the office: the same details power the books
- The office ERP is a full back-office system in its own right — quotes and itemized construction estimates, invoices and tax invoices, accounting (sales, purchases, expenses, net profit), inventory, suppliers, purchase orders, customer ledger, and reports.
- Scanned equipment details feed your quotes and invoices: the exact model and capacity you photographed on site are right there when you price the repair or replacement, so no part numbers get garbled in translation from notebook to computer.
- Set your OWN country's tax — name it VAT, GST, or sales tax and enter your own rate, and the ERP applies it correctly on every invoice and tax invoice.
- Inventory and purchase orders tie back to real equipment: when a compressor or fan motor is logged from a nameplate scan, sourcing the matching part and tracking the supplier stays organized instead of living on scattered sticky notes.
- It's not a lightweight add-on — the ERP is a serious tool a one-person shop or a small team can actually run their business on.
One capture, two tools — no double entry
- Field and office share one set of records. A nameplate you scan on a rooftop doesn't need to be re-typed into the office later — it's already there.
- Your field work flows into the office books automatically: the customer, the equipment, the service record, and the eventual invoice all stay linked, so nothing falls through the cracks between the van and the desk.
- One subscription covers both tools in 10 languages — the same workflow whether your tech is reading a plate in the field or your office is closing out the month.
- Because there's a single source of truth, the serial number you captured under a heat pump is the same serial number on the customer's ledger and on next year's quote — no mismatches, no re-keying.
Scan the plate. Skip the typing.
R-Pro pairs a field app that reads equipment nameplates on site with a full office ERP that turns those details into quotes, invoices, and clean books — two powerful tools, one workflow.
Get R-Pro →FAQ
Is R-Pro a field app or an office program?
It's both — two equal, powerful tools used together under one subscription. The field app handles nameplate and receipt scanning, AI fault diagnosis, voice memos, per-customer history, and on-site receipts. The office ERP handles quotes, invoices and tax invoices, accounting, inventory, suppliers, and reports. You scan a plate in the field and those details are already in the office books — no double entry.
Which nameplate details does the scan actually capture?
Where they're legible on the plate, R-Pro pulls brand, model number, serial number, capacity (HP/kW/RT/BTU), and refrigerant type. It also classifies the equipment kind and temperature class and writes a short note. Every field is editable, and if the AI can't read something clearly it leaves it blank rather than guessing, so you only fix what's wrong.
What if the nameplate is faded, dirty, or in poor light?
The scan handles worn and partially readable plates and fills in what it can confidently read. Anything it's unsure about is left blank for you to type in — usually one or two fields instead of the whole form. The capture and editing both work offline, so a weak signal on site doesn't block you.
Can I set my own country's tax for the invoices?
Yes. The office ERP lets you set your own tax name and rate — VAT, GST, or sales tax — so invoices and tax invoices come out correct for your country, not hard-coded to someone else's system.