Stop Losing Money on Unbilled and Forgotten HVAC Jobs
A few unbilled service calls a month doesn't feel like much, but across a year it's real money walking out the door. The problem is rarely the work itself, it's the gap between finishing a job in the field and getting it onto an invoice in the office. R-Pro closes that gap by recording every job where it happens and carrying it straight into your books.
Capture every job the moment you finish it
- Open the R-Pro field app on your phone or tablet and log the job on site, while details are fresh, not from memory three days later.
- Scan the equipment nameplate and the parts receipt; the app auto-fills the model, serial, and line items so nothing gets dropped.
- Record a quick voice memo or notes about what you did, then issue a receipt to the customer on the spot before you leave.
- Every job is tied to that customer's service history, so the call is on the record the instant you close it, even with no signal on site (fully offline).
- An AI fault-diagnosis tool built on 600+ real HVAC and refrigeration cases helps you nail the repair, so the visit is documented end to end.
Turn finished jobs into invoices and clean accounting
- In the R-Pro office ERP, completed field jobs land ready to bill, so you invoice from a real record instead of trying to remember who you visited.
- Issue invoices and tax invoices using your OWN country's tax name and rate, so the paperwork is correct wherever you operate.
- Accounting tracks sales, purchases, expenses, and net profit, so an unbilled job stands out instead of hiding.
- Manage quotes and estimates, inventory, suppliers, purchase orders, and a customer ledger in one place, alongside reports that show what's actually billed versus done.
- Run reports to spot completed jobs with no matching invoice before the month closes.
One connected flow, so nothing slips through unbilled
- Field work flows into the office books automatically, with no double entry, so a job you logged on site can't get lost on the way to an invoice.
- The on-site receipt and the office invoice reference the same job, so there's no gap where a call quietly disappears.
- Both the field app and the office ERP run in 10 languages under one subscription, so your whole operation works from the same data.
- Because every visit is already recorded against the customer, your billing list is the same as your work list, no reconstructing the week from memory.
Bill every job, not just the ones you remember
R-Pro pairs a powerful field app, AI diagnosis, nameplate and receipt scanning, voice memos, per-customer history, and on-site receipts, with a full office ERP for quotes, invoices, accounting, inventory, and reports. Two strong tools, one subscription, working together so field work flows straight into your books and no job ever goes unbilled.
Get R-Pro →FAQ
How does R-Pro stop me from forgetting to bill a job?
Every job is recorded in the field app the moment you finish it, tied to the customer and backed by a scanned receipt. That record flows into the office ERP automatically, so when you go to invoice, every completed job is already sitting there waiting. Unbilled jobs show up in your reports instead of vanishing.
Does the field app work without internet on site?
Yes. The field app is fully offline. You can log the job, scan the nameplate and receipt, record voice memos, and issue a receipt to the customer with no signal. It syncs to the office books once you're back in range.
Can I set my own country's tax for invoices?
Yes. In the office ERP you set your own tax name and rate, so invoices and tax invoices come out correct for wherever you do business. R-Pro works in 10 languages.
Do I have to enter each job twice, once in the field and once in the office?
No. That double entry is exactly where jobs get lost. A job logged in the field app flows into the office accounting automatically, so it's recorded once and carried through to billing without re-typing.